Coming on December 18, 2020....the 2021 BECA St. Mary's County Common Scholarship Application 



The St. Mary's County Common Scholarship Application allows qualified students to choose from over 50 different local scholarships. Because some of the scholarships have multiple awards, approximately 130 students will win awards. 246 students filed applications by the February 18, 2020 deadline for last year's application. 

 

 

Here are the Instructions and Detailed List of Scholarships. Read over this document carefully. Keep it for reference. Do not send it to BECA. 

STEP 1:  Click here to download a pdf, the Instructions and Detailed List of Scholarships (last year's instructions. Link will become active again on Dec. 18, 2020.)

 

THIS LINK IS NOW CLOSEDWhen you are ready to begin working on your electronic application, click on the link below. After you put your name and email into the form, it will email you a link to your own personal online application. Be sure to save the URL as you will need it every time you work on your application. If lost, BECA cannot retrieve it and you will need to start all over again.  

If you do not receive the email, check your spam folder. If not there, try a different browser. If that does not work, try a different email address. Icloud and smcps.org addresses are known to block this email. 

This online application is known to work with the Edge browser on a Windows PC. It works with Safari on the Mac. It may not work with Chrome on the Mac and may not work with Chrome on the PC. The main problem is that check boxes do not appear in Chrome. 

STEP 2. Click this link. It will provide a the Starter Form that will email you a link to the main electronic application.  

 

 

To be updated on Dec. 18, 2020 with the new application.  

STEP 3.  

When you have completed the application, you print it and then deliver it, with supporting documentation, to BECA. Be sure to hit the submit button after printing to send your electronic data to BECA. Both an electronic and a printed copy (with supporting information) are required for an application to be considered. 

  • DEADLINE FOR APPLICATIONS YOU DROP OFF IS: TUESDAY, FEBRUARY 18, 2020, 3:00 PM. 
  • SMCPS students will turn in their applications at their school's College and Career Center. You will receive a receipt. 
  • St. Mary's Ryken students may give their application to Kelly Tividor, the Registrar.
  • Students who are not from SMCPS or St. Mary's Ryken may drop off their completed application at Cedar Point Financial Services, Inc. (CPFS) located behind Chipotle at the intersection of Route 235 and Maple Road in California, MD. Ask for Sara Wolf. (Note this is the Cedar Point Federal Credit Union building and CPFS is to the right of the Credit Union’s main entrance. Look for "Cedar Point Financial Services" on the door.)
  • If you are unable to drop off your application, you may mail it to BECA, P.O. Box 153, Leonardtown, MD 20650. We do not recommend this because in past years some applications arrived weeks late. If you do mail, use tracking to make sure it is delivered in a timely manner and keep a copy in case it is lost in the mail. MAIL YOUR APPLICATION AND SUPPORTING FORMS NO LATER THAN FEB 10, 2020 TO BE RECEIVED ON TIME.  
  • DEADLINE FOR MAILED APPLICATION TO BE RECEIVED AT THE POST OFFICE IS THE SAME, TUESDAY, FEBRUARY 18, 2020 AT 3:00 PM.

 

 

January 3. Templates for essays and photographs. All scholarships in Part B require an essay or a paragraph of information or a photograph, or some combo of those items. To make these consistent and easy for the scholarship providers to find, this year BECA has created a template for each item. Click the link below to download the template(s) you need. The files are in Word (.doc) format. 

FOR ALL ESSAYS: Open the template file and type your name at the top and then type your essay or paragraph. (except the Farm Bureau scholarship templates which must not have your name).  Print this document and include with the paper application you submit to BECA. Print on only one side of the paper. 

B31, B33, B39, B52 through B61. Template for any of the Rotary Clubs and/or the Clements Cuties Foundation Nolan Scully Scholarship  If you apply for several of these scholarships, only include one copy of your essay. 

B29. Alpha Beta Chapter Delta Kappa Gamma Francis Lancaster Grant for Teacher Education

B30. American Society of Military Comptrollers. (note, there are three pages for this scholarship, or more if your essays run onto multiple pages.  

B32. Clements Cuties Danny Ryce Memorial Scholarship for Music. 

B34. Tri-County (MD) Alumnae Chapter of Delta Sigma Theta Sorority, Inc., Elvear B. Johnson Ph.D. Scholarship.  Also requires a photograph. Use the photo template. 

B35. Tri-County (MD) Alumnae Chapter of Delta Sigma Theta Sorority, Inc., Tri-County Maryland Scholarship. Also requires a photograph. Use the photo template.

B36 and B37. Tri-County (MD) Alumnae Chapter of Delta Sigma Theta Sorority, Inc., Career/Vocational/Technical Scholarship and-or the Book Scholarship. Also requires a photograph. Use the photo template.

B38. Leonardtown Lions Club, Raymond Stone Memorial Awards

B40. Template for Marine Corps Aviation, John Glenn Squadron Scholarship. 

B41. MedStar St. Mary's Hospital Healthcare Scholarship Program

B42, B43, B44. NAACP Claudia Pickeral Scholarship

B45. Nam Knight Darrell “Stone Cold” Canter Scholarship

B46. St. Mary's Chamber of Commerce Scholarship

B47 and B48. St. Mary’s County Farm Bureau Scholarships. (Agricultural and Non-Agricultural)

B49. Stephen’s Fund Memorial Scholarship Program – Charlotte Hall Rotary Foundation

B50. Support Education Foundation’s Dorothy Marvil Scholarship sponsored by Educational Systems Federal Credit Union

B51. Support Education Foundation’s Rosemary Brinkley Business and Finance Scholarship sponsored by Educational Systems Federal Credit Union

A21, A22, B 34 through B 37 Photo template. 

The templates are a new feature this year. If you have any problems using them, find errors on them, or have any questions, please send your comments to This email address is being protected from spambots. You need JavaScript enabled to view it.

  


 Guide to Scholarships. This is a document that is color-coded and that uses checkmarks to help you find scholarships for which you are qualified. 

Below is the PDF of the PowerPoint presentation that Colleen Blundell will use at the Scholarship Fair, January 21, 2020. It walks you, step by step through the application process. 

Completing the 2020 Common Scholarship Application 

 

 

FAQ

 

Most Common Questions:

 

 #1 Question for the Common Scholarship Application. What do I do with the paper application when I'm finished and it is signed? 

When you have completed the application, you must print it and then deliver it, with supporting documentation, to BECA.

  • SMCPS students will turn in their applications at their school's College and Career Center. You will receive a receipt. 
  • Non-SMCPS students: See Step 3, above. 
  • If you are unable to drop off your application, you may mail it to BECA, P.O. Box 153, Leonardtown, MD 20650.  We strongly recommend that you get a tracking number to be sure your application has safely arrived. It must be received by the February 18, 2020 deadline, so you should mail it by February 10. 

 

Q: I sent in the starter form, but did not get an email with the link to my personal application. 

A: First check your spam and junk folders. Next, use a different email address. It is known that iCloud and SMCPS.org addresses appear to block the email from JotForm.

 

Q: Do I need to sign the electronic version of the application that I will email to you? 

A: Just leave the signature cells blank. Just be sure that when you print out the application that you sign that box in ink. A parent or guardian must also sign if you are under 18. 

Additional questions: 

1. I am a college student. Can I apply for the BECA scholarship?

The BECA scholarship is only for graduating high school seniors. However there are several scholarships on BECA's St. Mary's County Common Scholarship Application that are available for students currently in college. Carefully read the descriptions to find those scholarships. Read the description of the scholarship carefully to be sure you are eligible. The scholarship description is the final determinate. 

2. Can I use the same Service above Self essay for the Charlotte Hall,  Leonardtown and Lexington Park Rotary scholarships?

Yes, you may. 

3. The boxes on the form don't expand as I type. 

This is by design. If you need extra space, there is a box at the end of the application where you can include information that did not fit in the main part of the application. You may only put information that would not fit in the space provided. Please do not include any information not requested. That would be unfair to other applicants.

BECA will not include any documents that we did not request. Again, it would be unfair of us to do that as it gives an advantage to students who do not follow the rules. 

A few of the boxes, such as the Personal Statements do expand, however they will not let you enter more than 1024 characters, including spaces. If you cannot see all of your answer, please drag down the bottom right corner of the text box. 

4. Can I use an Apple Macintosh computer to complete the Application and Selected Scholarships? 

Yes, JotForm is web-based, so should work on any machine. If you have problems, be sure you have the latest version of your browser. If the problem continues, try another browser. Edge and Safari have been tested and work.Last year, Chrome didn't work because the check boxes in the electronic application did not appear making it impossible to complete the application. It is not known if this continues to be a problem. 

5. Should I scan and email you all my supporting documents?

No, please deliver the documents to BECA with your printed and signed Application and Selected Scholarships. BECA will scan this and distribute it to scholarship providers you have selected. The data you enter into the JotForm application flows into BECA master spreadsheet after you click the SUBMIT button. 

6. Should (May I) I check off all the scholarships to better my chances of winning one?

No, we won't process your application if you do this. No one qualifies for every scholarship. 

7.  I have a 4.1 GPA.  If I put down my weighted GPA (4.1) when it asks "on a scale of_____"  do I put a 4.0 or 5.0?   

Please use 4.0. This indicates that a student with all A's GPA is 4.0. You have exceeded that by taking more challenging courses, so your 4.1 reflects this fact. 

8. I have asked my community member and teacher for letters of recommendation, but I was unsure as to the method of sending. The instructions list said that they should be put in the packet of things I am to send, and I wasn't sure the details of this, such as whether they should be in an envelope with a signed seal or just a printed sheet of paper. 

The letters should be included with the materials that you mail to us. They should be clipped together with the other documents. They should not be in an envelope. 

9. I am wondering how the SAT score report is to be submitted. On the College Board website, there is a page for viewing the SAT score report but it says "A printout of this page will not be accepted by colleges as an official score report." However, I see no other way to view the scores or have a copy mailed to my house to be included in the packet. Is it permitted to print and include this page, despite not being considered official by the College Board?

Yes, just print the score report from the website and include that in your packet as documentation.  If you win a scholarship, the scholarship provider may ask you for an official copy. Contact the College Board for information on official copies.  The web-printed form will only show your first name. This is acceptable. If you use a different first name, please write that in ink on the form. 

 

10. I'm from Calvert County (or Charles County). Can I apply for scholarships using BECA's St. Mary's County Common Scholararship Application?.

Yes, you may. There are a number of scholarships that students from Calvert or Charles County are eligible for. Carefully read the qualifications. We will distribute a guide at the January 21, Scholarship Fair that shows which scholarships are for students out of St. Mary's County. 

 

 

STEP 1. The link below provides instructions and a detailed list of the scholarships offered. Click the link to download the pdf form, and then print it. You will not send this form to BECA. Carefully read the requirements, check off the scholarships for which you are qualified, then keep the form for your records. Transfer the list of selected scholarships to the online form. 

Instructions and Detailed List of Scholarships

STEP 2. Next, follow the link below for the online application. The link takes you to a start page that first asks for your name and email address. When you submit it, you will immediately be sent an email with a new URL on the bottom. This is your personal URL. SAVE IT, as you will need it in order to complete your application over multiple sessions. Use the URL to go to the application. The tabs at the top will allow you to move from section to section of the application.

(Note...some email systems are filtering out the confirmation message. It doesn't go to spam, it just doesn't come through. If you don't get a confirmation email in 5 minutes,  try using a different email. Metrocast, for one, has been rejecting these messages.)

Link to the Online Starter Form

 SAVING: IMPORTANT. You will see a SAVE button at the bottom of each page. You may save your data and complete the form over multiple sessions. Be sure to click on the save button before you leave any page. Also, be sure  to print the form and verify the information before you click the SUBMIT button. 

See the Instructions and Detailed List of Scholarships that you downloaded for step by step instructions. 

How to Submit Your Application

When complete, print your application, sign it, make a copy for your records and mail the application and supporting documents to BECA, P.O. Box 153, Leonardtown, MD 20650. It must be postmarked by March 1, 2016. You must also press the "submit" button to send your data electronically to BECA. Your application is complete only when the printed form and supporting documents and the electronic submission are received by BECA. 

Alternate ways to submit your application and supporting documents

At GMHS and CHS, you may turn your paper application and supporting documethe College and Career Center Liaison or the College Access Program Advisor for review and delivery to BECA. 
At  LHS you may turn your paper application auments in during any lunch period on any Thursdays to the College Access Program Advisor, Ms. Toombs, in the College and Career Center for review and delivery to BECA.
At the Forrest Center

You may turn your paper applicationyour counselor, Ms. Kraft, for review and delivery to BECA.  College Access Program Staff are providing workshops and support at the 

1. I didn't get the confirmation email with a link to the full application. 

Look in your spam folder. If not there, and you are sure you typed the email address correctly, try another email address. Metrocast, especially, seems to reject the confirmation emails we send. 

2. When I click on "BACK/SAVE" the previous page opens. Why don't you use "Next." 

In the system we are using NEXT only saves your work if you have completed every required field. We felt this would be too restrictive. BACK saves your data no matter what you have written on the page. Save each page and then use the tabs at the top to go from section to section. 

3. I am a college student. Can I apply for the BECA scholarship?

The BECA scholarship is just one of 40+ scholarships on the Common Applications. It is only for graduating high school seniors. However there are several scholarships on the St. Mary's County Common Scholarship Application that are available for students currently in college. The description will say that eligible students include those currently in college. 

4. Can I use the same Service above Self essay for the Leonardtown and Lexington Park Rotary scholarships?

Yes, for 2016, you can. 

5. Can I use an Apple Macintosh computer to complete the Application and Selected Scholarships? 

Yes, Jotforms hosts a web-based application, so you will be able to complete the form on any supported web browser. 

6. Should I scan and email you all my supporting documents?

No, you will mail the documents (or turn in at the College and Career Center) to BECA with your printed web- based Application and Selected Scholarships. BECA will scan this and distribute it to scholarship rxcentre24.com you have selected.  

7. Should I check off all the scholarships to better my chances of winning one?

No, we won't process your application if you do this. It is not possible for one person to qualify for every scholarship.  

8. I have asked a community member and teacher for letters of recommendation, but I was unsure as to the method of sending. The instructions list said that they should be put in the packet of things I am to send, and I wasn't sure the details of this, such as whether they should be in an envelope with a signed seal or just a printed sheet of paper. 

The letters should be included with the materials that you mail to us. They should be clipped together with the other documents. They should not be in an envelope. The only exception would be if your letters are required to be confidential for some other application, in which case, please include them in the correct order, sealed in their original envelopes. 

9I am wondering how the SAT score report is to be submitted. On the College Board website, there is a page for viewing the SAT score report but it says "A printout of this page will not be accepted by colleges as an official score report." However, I see no other way to view the scores or have a copy mailed to my house to be included in the packet. Is it permitted to print and include this page, despite not being considered official by the College Board?

Yes, just print the score report  from the website and include that in your packet as documentation.  If you win a scholarship, the scholarship provider may ask you for an official copy. Contact the College Board for information on official copies.  

10. I have taken classes at the College of Southern Maryland while in high school. Should I list myself as a college student?

No, you are only a college student if you only attend college and are not dual enrolled in high school and college.

11. The SAT form from the web is 10 pages. Do you want all of them, or just the two-page summary?

The short summary is all you need to send. 

12. The St. Mary's Hospital Foundation scholarship has a separate application, due on March 14. Should I include the essay in the BECA's St. Mary's Common Scholarship Application, or send it separately to the hospital? 

You can apply for this scholarship via BECA, or directly to the hospital foundation. If through BECA, include all the information BECA requests including the essay. If you apply directly to the hospital, follow their instructions. You do not need to apply separately to each one. 

13. There are different versions of the Instructions and Detailed list of Scholarships. How do I know I have the latest version? As of Feb. 8, 2016, if you see a reference to "Jotforms" and not to "Adobe Forms Central" at the bottom of page 1, and see Scholarship A21, the National Pan-Hellenic Council listed on page 7, then you have the latest version. If not, please download and print out the Instructions and Detailed LIst of Scholarships again. The electronic form has these changes incorporated and any time you log in, you will see the latest version.